CLUB POLICIES & PROCEDURES
Member Conduct & Ethics
Bullying & Harassment Policy:
Our zero-tolerance stance on intimidation and harassment to ensure the gym remains a safe space for all members.
Code of Conduct Policy
The essential rules of the ring covering respect, discipline, and the standards expected of every athlete at West Oxon.
Equality Policy
Ensuring equal opportunity and a welcoming environment for every individual, regardless of background or ability.
Social Media Policy
Guidelines for representing the club online and respecting the privacy of coaches and fellow members during training.
Health, Safety & Wellbeing
Health & Safety Policy
Our primary framework for maintaining equipment, facility standards, and a secure environment for high-intensity training.
Safeguarding Policy
Dedicated procedures and protections designed to ensure the welfare and safety of our members.
Mental Health Policy
Supporting the psychological wellbeing of our athletes and fostering a positive, supportive gym culture.
Fire Evacuation Policy
Clear, mandatory procedures for exiting "The Loft" safely and efficiently in the event of an emergency.
Procedures & Governance
Data Protection Policy (GDPR)
How we collect, store, and protect your personal information in compliance with UK privacy laws.
Disciplinary Policy
The formal process for addressing breaches of the Code of Conduct or gym regulations.
Grievance Policy
A clear pathway for members to raise concerns or issues regarding their experience at the club.
Complaints Procedure
Our step-by-step guide on how to submit a formal complaint and how we commit to resolving it.
Whistleblowing Policy
Providing a confidential way for members to report serious concerns or unethical behavior without fear of reprisal.